Rules, Regulations & Liability Terms

Rules and Regulations

1. I am a registered attendee for the Seventeenth Biennial Young Jains of America Convention (the "Convention"). I hereby understand and voluntarily agree to be bound by the following official rules and regulations of this Convention, hosted by Young Jains of America ("YJA"). I understand and agree that any violation of any of the rules or regulations listed below will subject me to applicable disciplinary actions. I understand and agree that these rules and regulations have been established in order to provide a safe and enjoyable Convention environment for all, and I agree to abide by them.
2. I will provide a Government-Issued Photo ID showing that I am in the eligible age range of 14 - 29, as of the first day of Convention, for the Convention at registration. Once checked in at the hotel, I will remain on Convention grounds until the end of the event. I understand that if I attempt to falsify government documents, I will be asked to leave the Convention premises.
3. I will wear my name badge and wristband in a clearly visible location at all times during the Convention.
4. I will attend all mandatory Convention events. If I am unable to attend an event, with the exception of optional events, I will notify a member of the Convention Committee prior to the activity. If I fail to comply with the attendance policy, I understand that the YJA may deny or dismiss me from attending some, or all, of the remaining Convention events.
5. I will arrive promptly at the scheduled start time of each Convention event as detailed on my individual schedule (provided during Convention check-in). Late arrivals may disrupt the session and are disrespectful towards the speakers and other fellow attendees.
6. I will maintain a respectful and attentive demeanor throughout all Convention events. Disruptive behavior, such as talking loudly, using electronic devices (unless prompted by session lead(s)) in an intrusive manner, or engaging in any activity that distracts from the speaker/vendor, is strictly prohibited and will be addressed accordingly.
7. During the Convention, I will dress in accordance with the dress code. Inappropriate attire will not be tolerated.
8. I will be in my assigned hotel room by the specified time every night of the Convention and a member or representative of the Security Convention Committee will conduct checks to make sure of this.
9. I understand that YJA reserves the right to change Convention programming (sessions, speakers, food menu, etc). I also understand that YJA reserves the right to cancel part, or all, of the Convention programming at any time.
10. I will not leave the Convention site for any reason without obtaining prior written consent from a member of the Convention Committee. If I wish to go sightseeing and/or visit friends or relatives, I will make advance arrangements to do so prior to, or after the Convention. If I leave the Convention site at any time during the Convention without prior approval, I understand that I will not be allowed to return to the Convention or participate in any further Convention events, I will not receive any refund on my registration fee, and I will be responsible for my own safety and well-being. I agree to release the Federation of Jain Associations in North America ("JAINA"), YJA, and any representative of or volunteer for YJA from responsibility for any of my actions once I have left the Convention site. I understand that JAINA, YJA, and any representative of or volunteer for YJA, will not be responsible for my whereabouts, safety, or well-being once I have left the Convention site.
11. I will not be in possession of, nor will I consume, any alcohol, tobacco, nicotine, marijuana, or illegal substances at any time during the Convention. I will not be in possession of, nor will I use, vapes, e-cigarettes, or similar devices at any time during the Convention. "Possession" includes items on my person, in my belongings, or under my control.
12. I will not cause or incite any violence, physical or otherwise. I will not directly harm, nor encourage another attendee, to harm others in any way. I will not participate in, nor encourage another, to participate in any sexual activity during the Convention. I will not possess or use any weapons, weapon‑like objects, or hazardous materials at any time during the Convention. I will respect personal boundaries and the safety of all attendees.
13. I will refrain from harassment of any kind, including but not limited to verbal, non‑verbal, physical, sexual, cyber‑based, or other electronic or online forms of harassment. This includes the creation, use, or distribution of AI‑generated or digitally manipulated content intended to threaten, deceive, embarrass, or harm any individual or group.
14. I will refrain from discrimination of any kind, including discrimination related to a person's race, color, national origin, age, religion, disability status, sex, sexual orientation, gender identity or expression, genetic information, marital status, or otherwise.
15. I will not misuse technology in any way that disrupts the Convention, the hotel, or other attendees. This includes attempting to access, alter, or misuse any technology to tamper with, damage, or compromise Convention or hotel operations.
16. I understand that though YJA will take all reasonable steps to ensure that I have a safe and enjoyable Convention, I will ultimately be responsible for my actions. I will indemnify and hold harmless and blameless JAINA, YJA, and any representative of or volunteer for YJA from any and all liability from damages, loss, or injuries either to person(s) or property which I may sustain while engaged in any activity conducted by or in connection with the Seventeenth Biennial Young Jains of America Convention. I understand that I am responsible for my personal belongings and that YJA is not liable for lost, stolen, or damaged items.
17. I will be respectful of all Convention site property, including all items, furnishings, fixtures, and equipment throughout the hotel including but not limited to, my room, session spaces, banquet halls, and hallways. If I cause any damage, I understand that I am ultimately responsible. If I am under the age of 18, my parent or legal guardian assumes financial responsibility. In the event that my room is damaged or there is loss of hotel property from my room and the responsible party cannot be identified, the financial burden will be assigned evenly to the inhabitants of the room in question.
18. I consent to YJA capturing, recording, and using my image, voice, and likeness in photographs, video recordings, audio recordings, or other media taken during the 2026 YJA Convention, whether I appear knowingly or unknowingly. I grant YJA the unrestricted right to use, reproduce, publish, display, distribute, or otherwise utilize this content. I waive all claims to compensation or royalties. I waive all claims to disapprove or approve the final content created.
19. I agree to monitor my health prior to attending the Convention. If I am feeling unwell or have an illness leading up to the event, I will alert YJA at security.convention@yja.org and work with YJA to ensure the health and safety of all attendees. I understand the registration rules and payment policies.
20. I will reimburse and/or indemnify JAINA, YJA, and any representative of or volunteer for YJA for any costs incurred due to claims or litigation arising from any breach, violation or damage incurred by me as a result of any action by me or anyone on my behalf and/ or due to any claims or litigation initiated by me, by my parent or guardian or by anyone on my behalf resulting directly or indirectly from my participation in Convention events.
21. If I am found to be in violation of any of these rules and regulations, I will comply with any and all disciplinary actions, consequences, and/or legal actions as a result of my action or inaction at my own expense and with no refund of my registration fee or other costs. I further understand that if I am under the age of 18, any financial burdens incurred as a result of disciplinary action will be the responsibility of my parent(s) and/or legal guardian(s).